The planning stack
- CalendarFixed meetings, appointments, and personal commitments.
- Email + notesPromises and work not yet visible.
- ClaudeReconciles outcomes with constraints.
- JustSendItReads and changes Google or Outlook calendar events.
Build the week in two passes
Protect reality, then place flexible work.
- 1
Read
Load seven days of fixed events.
- 2
Surround
Add preparation, travel, switching, and recovery.
- 3
Place
Block time for three weekly outcomes.
- 4
Batch
Group email, LinkedIn, WhatsApp, and admin.
- 5
Leave slack
Keep at least part of each day unallocated.
Weekly brief
Keep it to one screen.
- Three outcomes
- Fixed work
- Fixed personal
- Deadlines
- Estimated focus work
- Energy constraints
- What will not happen
Use the same idea in two settings
Personal
Plan the whole life, not only paid work.
- Caregiving
- Exercise
- Errands and learning
Business
Protect delivery from meetings and communication.
- Client work
- Founder focus
- Management and sales
Limits
- Creates ordinary events and recurring series, not provider-specific focus-time event types
- Not a specialised free-busy optimiser
Copy these prompts
- “Read my next seven days. Preserve fixed and personal commitments and show genuinely usable focus windows.”
- “Place my three outcomes, one daily communication batch, and two admin blocks. Leave 20 percent of work time open.”
Common questions
- Can Claude optimise my calendar automatically?
- It can read events and help create a plan, but it is not a specialised free-busy optimiser or unattended calendar rewriter.
- Should personal events count?
- Yes. A plan that ignores caregiving, health, travel, or recovery is not realistic.