Keep accounts separate
Use one small operating rule.
- 1
Map
Record address, purpose, attached calendar, and what the account must never be used for.
- 2
Name
Start every request with the friendly name or address.
- 3
Scope
State the people, project, and time window.
- 4
Confirm
Have the final output repeat the selected account.
Account map
Using Claude Code? Save this account map in the project-root CLAUDE.md with one rule: "Always name the Gmail account before searching or sending." Claude reads it at the start of every session. In Claude Projects, add the same map and rule to Project instructions.
- Friendly name
- Email address
- Purpose
- Typical people
- Calendar
- Never use for
Use the same idea in two settings
Personal
Separate household, school, and project mail.
- Family
- Volunteering
- Side project
Business
Keep founder, invoice, and support mail in separate Gmail accounts.
- Founder
- Invoices
- Support email
Copy these prompts
- “In client-operations Gmail, find unread requests from this week. Do not search personal Gmail.”
- “Before drafting this reply, state the exact Gmail account it will come from.”
Common questions
- Does each Gmail include its calendar?
- Yes. Google Calendar stays with that Gmail identity.
- How do I avoid a wrong-account send?
- Name the account first and repeat the sender identity in the final output.